Privacy Policy
Last Updated: April 19, 2026
Kasazon respects the privacy of its business users and is committed to protecting business and personal data processed through the Platform. This Privacy Policy explains how we collect, use, disclose, and protect information in connection with our B2B trade platform.
Scope: This policy applies to business users of Kasazon, including manufacturers, suppliers, buyers, distributors, and their authorized representatives. Kasazon does not serve individual consumers.
Table of Contents
1. Information We Collect
We collect business and personal information necessary for B2B trade facilitation, compliance, and platform operations.
Business Information:
- Legal business name and registration details
- Company registration number and tax ID
- Business address and contact information
- Industry classification and business type
- Annual revenue and transaction volumes
- Product catalogs and specifications
- Trade licenses and certifications
- Bank account details for settlements
Contact Person Information:
- Name, position, and contact details of authorized representatives
- Business email and telephone numbers
- Government-issued ID (for verification purposes)
- Proof of authorization to represent the business
Transaction and Usage Data:
- Trade activity and transaction history
- Communication records with other users
- Platform usage patterns and preferences
- Device and browser information
- IP addresses and location data
- Cookies and tracking data (see Section 9)
2. How We Use Information
We use collected information for legitimate business purposes related to B2B trade facilitation:
Business Verification
- ✓ Know Your Business (KYB) checks
- ✓ AML and sanctions screening
- ✓ Trade compliance validation
- ✓ Business legitimacy verification
Trade Facilitation
- ✓ Buyer-seller matching
- ✓ Transaction coordination
- ✓ Logistics and fulfillment
- ✓ Payment orchestration
Platform Operations
- ✓ Account management
- ✓ Customer support
- ✓ Platform maintenance
- ✓ Security monitoring
Compliance & Improvement
- ✓ Legal and regulatory compliance
- ✓ Fraud prevention and detection
- ✓ Platform improvement
- ✓ Analytics and reporting
3. Legal Basis for Processing
We process business and personal data based on the following legal grounds:
Contractual Necessity:
- Processing necessary to perform our contract with your business
- Includes account management, transaction processing, and support services
- Required for platform functionality and trade facilitation
Legal Obligations:
- Compliance with anti-money laundering regulations
- Trade compliance and customs requirements
- Tax reporting and financial regulations
- Sanctions and export control laws
Legitimate Interests:
- Platform security and fraud prevention
- Business improvement and service optimization
- Network and system administration
- Business continuity and disaster recovery
Consent:
- For optional communications and notifications
- Specific marketing communications (business-focused)
- Non-essential data processing activities
4. Data Sharing and Disclosure
We share data only when necessary for trade facilitation, compliance, or platform operations, under appropriate safeguards:
With Other Business Users:
- Business Profile: Your business name, location, and product information are visible to potential trade partners
- Transaction Data: Necessary transaction details are shared between buyers and sellers
- Communication: Messages and documents exchanged through the Platform
With Service Partners:
- Financial Institutions: For payment processing and compliance checks
- Logistics Providers: For shipment coordination and delivery
- Compliance Services: For KYC/AML and sanctions screening
- Technical Providers: For hosting, security, and platform maintenance
- Professional Services: Legal, accounting, and consulting services
With Authorities:
- When required by law, regulation, or legal process
- For customs, tax, or trade compliance reporting
- To prevent fraud, money laundering, or illegal activities
- To protect rights, property, or safety of Kasazon or others
Business Transfers:
- In connection with mergers, acquisitions, or asset sales
- As part of due diligence processes
- Subject to confidentiality agreements
5. Data Security
We implement comprehensive technical and organizational measures to protect business and personal data:
Technical Measures
- ✓ Encryption in transit and at rest
- ✓ Multi-factor authentication
- ✓ Regular security assessments
- ✓ Intrusion detection systems
- ✓ Secure coding practices
Organizational Measures
- ✓ Access controls and least privilege
- ✓ Employee security training
- ✓ Incident response planning
- ✓ Vendor security assessments
- ✓ Business continuity planning
Security Standards:
- Compliance with industry security standards
- Regular penetration testing and vulnerability assessments
- Security monitoring 24/7
- Data backup and disaster recovery procedures
Breach Notification:
In the event of a data breach affecting user data, we will:
- Notify affected users without undue delay
- Report to relevant authorities as required by law
- Take immediate steps to mitigate the breach
- Provide guidance on protective measures
6. Data Retention
We retain data only as long as necessary for business, contractual, and legal requirements:
Retention Periods:
| Data Type | Retention Period | Reason |
|---|---|---|
| Business registration data | 7 years after account closure | Legal and tax compliance |
| Transaction records | 10 years | Financial and trade compliance |
| Communication records | 5 years | Dispute resolution and compliance |
| User activity logs | 3 years | Security and fraud prevention |
| Marketing preferences | Until withdrawal of consent | User preferences |
Data Deletion:
- Upon account closure, data is archived for compliance periods
- After retention periods expire, data is securely deleted
- Backup data is retained for disaster recovery purposes
- Anonymized data may be retained for analytics
7. International Data Transfers
Given the cross-border nature of Kasazon's B2B trade platform, data may be transferred and processed in multiple jurisdictions:
Transfer Locations:
- Data centers in multiple regions for redundancy
- Service providers located globally
- Between users in different countries for trade facilitation
- To regulatory authorities as required
Transfer Mechanisms:
- Standard Contractual Clauses (SCCs)
- Adequacy decisions where applicable
- Binding Corporate Rules (BCRs)
- Derogations for specific situations
Cross-Border Trade Requirements:
- Data sharing necessary for customs clearance
- Trade compliance information exchange
- Payment processing across borders
- Logistics coordination internationally
8. User Rights
Business users and their representatives have certain rights regarding their data, subject to regulatory and contractual obligations:
Access Rights
Right to access personal data we hold about you
Subject to identity verification and security checks
Correction Rights
Right to correct inaccurate or incomplete data
Business information updates may require verification
Deletion Rights
Right to request data deletion in certain circumstances
Subject to legal and compliance retention requirements
Restriction Rights
Right to restrict processing in certain situations
May affect platform functionality and trade capabilities
Portability Rights
Right to receive data in structured, machine-readable format
Applies to data provided by the user
Objection Rights
Right to object to certain processing activities
Balanced against legitimate business interests
Exercising Your Rights:
- Submit requests to privacy@kasazon.com
- Include sufficient information for identity verification
- Response within 30 days (may be extended for complex requests)
- No fee for standard requests (excessive requests may incur fees)
10. Business-Specific Provisions
Additional provisions specific to B2B trade operations:
Business Communications:
- Trade opportunity notifications are considered business communications
- Platform updates and service announcements are essential communications
- Compliance and regulatory notifications cannot be opted out
- Marketing communications can be managed in account settings
Data Accuracy:
- Businesses are responsible for maintaining accurate information
- Inaccurate business data may affect trade capabilities
- Regular data updates may be required for compliance
- Data discrepancies may trigger verification requests
Representative Data:
- Businesses are responsible for representative data accuracy
- Changes in representatives must be reported promptly
- Former representatives' data may be retained for compliance
- Businesses authorize representatives to act on their behalf
Trade Data:
- Transaction data is shared between trading partners
- Aggregated trade data may be used for market insights
- Sensitive commercial terms may be protected by confidentiality
- Trade patterns may be analyzed for platform optimization
11. Changes to Privacy Policy
We may update this Privacy Policy to reflect changes in our practices, services, or legal requirements:
Notification of Changes:
- Material changes will be notified via email or platform notification
- Business users will receive advance notice of significant changes
- Current policy will always be accessible on the Platform
- Version history will be maintained
Acceptance of Changes:
- Continued use of the Platform after changes constitutes acceptance
- Users who do not accept changes should cease using the Platform
- Existing data processing will continue under previous policy where appropriate
Review Date:
This policy is reviewed annually or as required by regulatory changes.
12. Contact Information
For privacy-related inquiries, requests, or concerns:
Mailing Address
Kasazon Privacy Office
[Insert Privacy Office Address]
[Insert City, Country]
Regulatory Authority
If unsatisfied with our response, you may contact the relevant data protection authority in your jurisdiction.
Data Protection Commitment
Kasazon is committed to protecting business and personal data while enabling efficient cross-border B2B trade. We implement appropriate safeguards and respect user rights in accordance with applicable laws.
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